Account Executive – Import Documentation & Inventory Coordination

Responsibilities

• Verify and process import documents: Tax Invoice, Customs Bill of Entry (BOE), and Vendor Service Bills
• Ensure 100% accuracy in product and document receipt: report discrepancies immediately
• Physically verify materials against invoices and customs documents
• Investigate and resolve incomplete or missing documentation
• Prepare Import Cost Sheets (IR Sheets) for shipments, converting USD to INR
• Amend Purchase Orders (PO) in SAP based on IR Sheets
• Maintain digital records of import documents for audit and compliance
• Dispatch original BOE and related documents to Head Office for payment and filing
• Ensure timely Goods Receipt Note (GRN) within 24 hours of receipt
• Coordinate stock put-away and maintain bin-wise inventory in SAP
• Create bin locations for new SKUs and perform weekly cycle counts
• Reconcile inventory and download monthly stock reports
• Generate E-way bills for inward shipments

2. Outbound Operations

• Process customer orders and shipping documentation in SAP
• Prepare and validate invoices for dispatch
• Physically verify outbound materials against invoice details

• Basic Qualifications

• Bachelor’s degree in finance, Commerce, or related field
• 2–4 years of experience in finance operations related to logistics/imports
• Familiarity with international trade documentation and SAP ERP systems

Preferred Characteristics

• Strong understanding of import documentation and customs regulations
• Proficiency in SAP (MM and FI modules preferred)
• Accuracy in financial data entry and cost allocation
• Inventory management and reconciliation skills
• Knowledge of GST and E-way bill generation
• Effective communication and coordination abilities