Responsibilities

Job Description Summary:

The Scientist, Quality-Records Management and Scanning supports records management and document digitization activities within the Quality Team as part of an End-to-End (E2E) Laboratory Modernization Program. This role is responsible for maintaining electronic records and ensuring accurate, secure, and readily accessible documentation throughout the laboratory lifecycle.

Job Responsibilities

• Perform scanning, indexing, and electronic filing of laboratory records and quality documents.
• Maintain records in accordance with established retention requirements and quality procedures.
• Support records retrieval and archival activities.
• Ensure documentation is complete, accurate, and readily accessible.
• Collaborate with laboratory personnel to maintain document integrity and traceability.
• Support data integrity and inspection readiness activities.
• Identify opportunities to improve records management and digitization processes.
• Support quality initiatives and continuous improvement efforts.
• Maintain training and compliance in health, safety, environmental, and operational requirements.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities of this job at any time.

Critical Skills:

• Strong organizational and documentation management capabilities.
• Attention to detail and commitment to data integrity principles.
• Familiarity with records management and electronic filing systems.
• Strong time management and prioritization skills.
• Effective communication and collaboration abilities.

Basic Qualifications:

• Bachelor’s degree in chemistry, biology, or related scientific discipline.
• OR Associate degree with 2+ years of relevant quality or laboratory experience.
• Relevant quality-related laboratory experience commensurate with level (entry-level candidates through experienced scientists will be considered).
• Demonstrated ability to work both independently and collaboratively in a regulated laboratory environment.
• Adaptable, self-motivated, and capable of managing tasks with strong attention to detail.

Preferred Qualifications:

• Experience supporting electronic records management and document digitization systems.
• Familiarity with document retention requirements and quality management systems.
• Experience with LIMS, document repositories, and electronic filing systems.
• Experience supporting ISO 17025, GLP, GMP, or FDA-regulated environments.

Working Environment:

• Must be able to work in a laboratory, controlled environments requiring personal protective equipment (e.g., lab coat, safety glasses, etc.) in laboratory.
• Job pace may be fast and job completion demands may be high.
• Must be able to remain in a stationary position more than 25% of the time.
• The person needs to occasionally move between labs, corridors, adjoining rooms, and buildings onsite. Frequently operate on instruments, objects, tools or controls, which will require regularly bending, squatting, stretching and reaching in order to perform in a service function.
• Occasionally move or lift up to 25 pounds (potential for occasional lifting of up to 50 pounds).
• Specific vision abilities required by this position include without limitation, the ability to observe details at close range distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus in order to perform the essential service functions of this position.
• Occasionally operates a computer and other office machinery, such as a calculator, copy machine, and computer printer.
• Employee may be required to handle hazardous waste according to local, state, and federal regulations. Duties may include identifying, handling, generating, accumulating, storing and labeling hazardous waste.
• Potential risk to lab-based hazards including but not limited to extreme temperature, biological materials, and hazardous chemicals.
• May be required to complete Medical Clearance, Respiratory Protection Training, and Fit Testing to wear a respirator as protection against hazards present in the laboratory environment.