Senior Logistics Specialist

Responsibilities

Logistics Operations

• Manage end-to-end freight and distribution activities for inbound, outbound, and intercompany shipments across the Asia region
• Oversee coordination with global and regional 3PLs, freight forwarders, and couriers.
• Ensure timely and accurate delivery of materials to manufacturing sites, customers, and distribution centers
• Track and resolve logistics issues, including shipment delays, damage claims, or documentation discrepancies

Compliance and Documentation

• Ensure all shipments comply with international trade, customs, and local regulatory requirements (e.g., Free Trade Zone,DG regulations, HS Code classification)
• Prepare, verify, and maintain shipping documents such as invoices, packing lists, certificates of origin, airway bills, and K8/K1 forms
• Liaise with internal trade compliance and customs brokers to ensure proper declarations and audit readiness

Freight and Cost Management

• Coordinate spot quotes and lane-based freight negotiations in collaboration with Logistics Procurement
• Monitor freight cost trends and contribute to quarterly freight spend reporting and budgeting
• Support freight bill validation and cost allocation in SAP and logistics dashboards

Process & System Management

• Execute SAP transactions for inbound/outbound flows (e.g., MIGO, MB1B, ZASO, ZVRPANGI)
• Maintain accurate master data for shipping points, routes, and partners
• Support ongoing enhancements to Transportation Management Systems (TMS) and 3PL integrations
• Participate in system testing, SOP updates, and process harmonization projects

Continuous Improvement & Projects

• Drive logistics KPIs improvement (OTD, lead time, freight spend, shipment accuracy)
• Support warehouse migration, stock transfer, and system cutover activities
• Lead or participate in Kaizen, 5S, and CAPA initiatives to strengthen process control and compliance

Basic Qualifications

• Degree/Diploma in Supply Chain Management, Logistics, Business, or related field
• 7–10 years of logistics experience within a regulated or manufacturing environment
• 2–5 years of experience in team leadership or 3PL management
• Strong understanding of freight forwarding, import/export regulations, and DG/HazMat compliance
• Proficient in SAP and/or other ERP/WMS systems; advanced Microsoft Excel skills
• Familiar with ISO standards and local/international product handling regulations
• Proven ability to manage logistics budgets, lead projects, and implement process improvements
• Strong stakeholder management and communication skills, especially in cross-border operations
• Prior experience in managing warehouse transitions or new site start-ups
• Familiarity with logistics operations in Johor or Singapore–Malaysia cross-border flows
• Continuous improvement mindset with exposure to Lean/Six Sigma tools.

Preferred Characteristics

• Operational Excellence: Strong attention to detail, process discipline, and problem-solving mindset
• Stakeholder Management: Effective communicator with internal teams, external partners, and authorities
• Analytical Skills: Ability to interpret data, identify trends, and recommend cost/service improvements
• System Proficiency: Skilled in SAP, Excel dashboards, and logistics reporting tools
• Adaptability: Able to work under pressure in a dynamic, fast-paced environment